Accounts Payable Specialist

Accounts Payable Specialist

Essential Functions:

Track and control open purchase orders; match and enter vendor invoices to approved purchase orders

Determine reasonableness of variances between purchase orders and vendor invoices; investigate discrepancies and properly account for tax and freight costs while processing PO invoices

• Review and reconcile vendor statements; responsible for following up on outstanding purchase orders and keeping the accrued purchases account clean and accurate
• Maintain a web based purchase order system (eRequester)
• Train managers in use of purchase order system; review purchasing invoices for approved POs and follow up with administrative staff and managers for proper documentation when needed

Assist purchasing staff with adherence to policy and procedures regarding purchase order and inventory;

• Maintain and order office supplies for Corporate office

Qualifications/Basic Job Requirements:

• Understanding of basic accounting functions and strict adherence to policies and procedures
• Strong organizational skills with both physical and digital documentation
• Detailed oriented and self-motivated, critical thinking and problem solving skills
• Ability to clearly and effectively communciate with vendors, coworkers and management

Computer skills including Microsoft Office applications with a focus on Excel