Office Coordinator

Office Coordinator

We are seeking an outstanding individual to fill the vacant position of our Office Coordinator at our vet lab in Elkmont, AL. This individual will be responsible for general clerical and administrative duties and will report to the Lab Manager. The Coordinator's role ensures that all procedures are followed and implemented by company guidelines while maintaining a high degree of quality while working efficiently and cost effectively. They are also responsible for ordering and receiving all supplies and maintaining records and data.

The following duties will vary according to the needs of the department. Normal duties will include but are not limited to:

• Obtaining competitive quotes for consumables from suppliers
• Maintaining inventory management for all supplies and testing equipment in the Elkmont Laboratory.
• Open and route incoming mail, answer correspondence, and prepare outgoing mail in the absence of the Office Administrator
• Greet and assist visitors with biosecurity requirements
• Answer phones
• Perform data entry
• Collect data and compile weekly and monthly records, reports, and graphs in regards to supply and inventory management
• Purchase for all departments within the Laboratory and Veterinary Services
• Responsible for filing of inventory paperwork
• Oversees implementation of Safety Program
• Follow company policy and meet established procedures regarding bio-security, animal welfare, safety, ISO requirements, and drug/alcohol policy.
• Attendance is expected and required during normal working hours or during the assigned working schedule determined by the supervisor.
• Interact with Corporate Accounting to manage inventory conflicts
• Interact with vendors to ensure timely ordering of supplies

The ideal candidate will possess the following skills and attributes:

• Previous administrative experience
• Previous inventory management experience
• Basic knowledge for creating documents and spreadsheets
• Ability to communicate via email and over the phone.
• Ability to read and comprehend simple instructions, short correspondence and memos
• Ability to write routine reports and correspondence.
• Communicate effectively one-on-one and small group situations.

Personal Qualities:

• Must possess the ability to apply common sense understanding to accomplish daily and weekly goals as well as deal with changing needs requested by supervisors or the veterinarians.

We offer:

• Affordable health insurance
• 401K
• PTO
• Paid holidays
• Bonus plan
• Education assistance

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.