Sekretär_in

TU-ID: 194 | 2024 | 16 | 231786

Secretary (all genders)

TU Wien is Austria's largest institution of research and higher education in the fields of technology and natural sciences. With over 26,000 students and more than 4000 scientists, research, teaching and learning dedicated to the advancement of science and technology have been conducted here for more than 200 years, guided by the motto "Technology for People". As a driver of innovation, TU Wien fosters close collaboration with business and industry and contributes to the prosperity of society. At the Institute of Information Systems Engineering, in the Research Unit of Data Science, Research group "High Performing Computing Systems", Head Univ. Prof. Ivona Brandic, TU Wien is offering a position as Secretyra (all genders) limited to 1 year for 15 hours/week. Expected start: immediately.

• Administrative and organizational activities in the back office (correspondence, appointment coordination, travel organization, event planning and organization, mail processing, telephone management, digital filing, etc.)
• Support in the administration of research projects
• Use of IT systems for administration in the context of ongoing operations (SAP services, TISS, project database, publication database, etc.)
• Support in the administration of teaching
• Budget monitoring
• Support in the use of social media channels and external communication

• Completed vocational training (office clerk, accounting,...) or higher school education, e.g. high school diploma/technical diploma
• Excellent IT skills
• Very good German and good written and spoken English skills
• Very good time management, ability to independently design the work area, organization and planning
• Reliable and independent way of working
• Flexibility, networked thinking, accuracy & sense of responsibility
• Resilience and resource orientation
• Self-reflection and willingness to develop
• Communication skills and willingness to resolve conflicts

• A wide variety and exciting range of tasks in a collegial team
• Hybrid working style with up to 60% home office option
• A range of attractive social benefits (see Fringe-Benefit Catalogue of TU Wien)
• Wide range of internal and external training opportunities, various career options
• Central location of workplace as well as good accessibility (U1/U4 Karlsplatz)

TU Wien is committed to increasing the proportion of women in particular in leadership positions. Female applicants are explicitly encouraged to apply. Preference will be given to women when equally qualified, unless reasons specific to a male applicant tilt the balance in his favour.

People with special needs are equally encouraged to apply. In case of any questions, please contact the confidant for disabled persons at the university, Mr. Gerhard Neustätter. Entry level salary is determined by the level IIB of the Austrian collective agreement for university staff. This is a minimum of currently EUR 922.50/month gross, 14 times/year for 15 hours/week. Relevant working experiences may increase the monthly income.

We look forward to receiving your application until May 16th, 2024. If you have any questions, please do not hesitate to contact us

Carmen Keck | T: +43 1 588 01 406201
Here you can find also relevant information about the application process. Technology for People Furthermore, please note that applicants will not normally be reimbursed for travel costs incurred in connection with this admission process.